Process

How We Work

A straightforward process built for large-group travel. Clear steps, efficient coordination, and seamless execution from discovery to departure.

The Planning Process

Each stage is designed to keep decisions clear, timelines realistic, and the final experience aligned with your group's goals.

Step 01

Discovery

We discuss your group size, timeline, budget range, and goals. Whether it's a cruise, corporate retreat, or celebration—we clarify what success looks like.

Step 02

Venue / Cruise Sourcing

We present tailored recommendations—cruise options, all-inclusive resorts, or premium hotels—based on your group's preferences and the experience you want.

Step 03

Group Contracts & Perks

We negotiate group rates, secure contracts, and unlock perks like complimentary cabins, private events, and flexible payment terms.

Step 04

Ongoing Coordination

We manage rooming lists, deposits, guest payments, special requests, and final details—providing continuity from booking to boarding.

Typical Timeline

Group travel requires advance planning to secure the best options and group perks. Here's a general timeline:

6–12 months out

Ideal time to start planning. Best availability for cruise cabins, hotel blocks, and group perks.

3–6 months out

Still possible, but options may be more limited. Group perks depend on availability.

Under 3 months

Challenging for large groups. Limited inventory and fewer group benefits.

What to Expect

One point of contact — You work with us directly from start to finish.
No planning fees — Our services are commission-based. No hidden costs.
Clear communication — We respond promptly and keep you updated throughout the process.
Group perks unlocked — Complimentary cabins, upgrades, and private event access.
Support before and during travel — We're available to handle issues and adjustments.

Ready to Start?

Share your group details and we'll move from discovery to tailored recommendations.